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COMPENSATION AND BENEFITS: |
DED (R) |
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PROFESSIONAL PERSONNEL VACATION |
Professional employees in twelve (12)
month positions shall have ten (10) days of vacation during the contract
year, July 1 through June 30. New employees shall be given vacation days
based on their hire date as follows. These days will not accrue and are not reimbursable upon retirement or resignation. Vacation balances in excess of five (5) days as of June 30 will be forfeited, while balances of five (5) days or less will be automatically rolled forward to the new contract year. At no time will an employee accumulate a vacation balance in excess of fifteen (15) days. Vacation leave must be used in one-half day and whole day increments. All requests for vacation days must be approved in advance by the employee’s immediate supervisor. Vacation days used must be reported through the ASK System (Automated Substitute Kalling System). |
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PARAPROFESSIONAL |
For employees in 230-day paraprofessional positions, “non-scheduled work days” are defined as the total number of workdays in the school calendar year less the employee’s assigned number of workdays. The school calendar year for 230-day paraprofessional employees begins on July 1 and ends June 30. . Employees who work an entire school calendar year, or have sufficient accumulated sick or personal leave to cover absences during the work year, are eligible for all non-scheduled work days. Employees who are awarded sick leave bank days will have their non-scheduled workdays reduced based on the number of days awarded from the bank, up to the maximum number of non-scheduled workdays in that year’s work schedule..
New employees hired after July 1 will have
their work schedules adjusted to allow them to earn non-scheduled workdays as
per the following. July through November
- All non-scheduled workdays for that year’s work schedule. Non-scheduled workdays will be allocated
to employees upon the completion of that year’s work schedule. For paraprofessional employees who transition from the bi-weekly payroll to a twelve-month professional position during the course of the contract year, see also DED (R) Professional Personnel Vacation Leave for additional information. |
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AUXILIARY VACATION |
Auxiliary employees must be assigned to 260-day positions working a minimum of twenty (20) hours a week in order to qualify for vacation time. The accrual period will be based on the auxiliary work schedule, not to exceed ten (10) or fifteen (15) days depending on years of service. In the fiscal year after the employee completes fifteen (15) consecutive years of service (no break in service) with the District, the employee will be allowed to accrue vacation based on a regular work schedule, excluding overtime, up to the maximum of fifteen (15) days. For auxiliary employees who transition from the bi-weekly payroll to a twelve month professional position during the course of the contract year, see also DED (R) Professional Personnel Vacation Leave for additional information. |
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PARAPROFESSIONAL
COMPENSATORY TIME OFF GUIDELINES |
In addition to non-scheduled workdays accumulated by 230-day paraprofessional employees due to days in excess of 230 in the work schedule, paraprofessional employees using the Kronos automated time and attendance system may accrue compensatory time off hours with the prior approval of their supervisor as follows: 1. Compensatory time will be accumulated in hours and minutes with a minimum contribution of one (1) hour per occurrence.
2. Whenever time is accrued, it must be
recorded in the automated time and attendance system. 3. Accruals will be based on hours actually worked and, when appropriate, will be accumulated at one and one-half times the actual hours worked in accordance with the Fair Labor Standards Act. 4. Full-time paraprofessional employees working a 230-day work schedule will be allowed to accrue additional compensatory time/non-scheduled work days up to a maximum of three times their scheduled work hours per week. All other paraprofessional employees will be allowed to accumulate compensatory hours up to a maximum of two times their scheduled work hours per week. Additional hours beyond the applicable limit will be compensated to the employee on the following paycheck. 5. Compensatory time will be used in hours
and minutes with a minimum of 2 hours per occurrence. Employees must secure
advance approval from the appropriate supervisory staff prior to using
compensatory leave. 6.Compensatory time used must be entered into the automated time and attendance system. Substitutes will not be allowed to cover compensatory leave absences for employees working schedules of 220 days or less.
Compensatory time off can carry forward from year to year, not to exceed the applicable maximum, except if the employee transfers from one campus/department to another. In those situations, it is up to the supervisor of the campus/department the employee is transferring to whether or not they will allow the employee to carry forward their accumulated time. If the employee is not allowed to carry forward their accumulated compensatory time, they will be compensated based on the rate of pay for their previous position or based on their average rate of pay during the preceding three years of employment, whichever is higher. When an employee terminates their employment with the District and has an accumulated compensatory time balance, they will be compensated based on their current rate of pay or based on their average rate of pay during the preceding three years of employment, whichever it higher.
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AUXILIARY VACATION |
Auxiliary employees will be required to use all earned accrued vacation leave (excluding days accrued during the current year’s work schedule) by the last day of the first pay period ending in January. If an employee, due to extenuating circumstances, cannot use their vacation time by the deadline, the Supervisor through their Executive Director, may request an extension in writing to the appropriate Associate Superintendent. The Associate Superintendent will notify Payroll of approved extensions. Vacation is compensated at the employee’s current daily rate at the time of termination from the District. Forfeited vacation days will not be compensated to the employee. Vacation days will not be sold back to the District Employees will only be
allowed to use vacation leave accrued prior to the current paycheck. Vacation time will be used in hours and minutes with a minimum of 2 hours per occurrence. Employees may use no more than ten (10) days at a time. Employees must secure advanced approval from the appropriate supervisory staff prior to using vacation leave.
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DATE ISSUED: |
REVISED: |
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